Statutes Chapter 3: Bihar State Universities Statutes

3. Procedural Instructions regarding sanction and payment of retirement benefits admissible under the Statutes for the grant of Retirement Benefits to the employees of the Universities of Bihar (Except Patna University)

[Comments�"Procedural Instructions regarding payment of Retirement Benefits to the employees of the University" were issued by the Bihar Inter-University Board (Vide its Memo No. IUB-374-85 dated the 6th February, 1982)].

It may be found that there are two sets of Procedural Instructions, one applicable for all the Universities (except Patna University) and the other for Patna University. Both sets are by and large same but for very minor changes because of obvious difference between Patna University and the other University of Bihar. However, for the sake ot convenience of our readers we are reproducing full text of both sets.]

______________________________

* Where family pension is admissible to the minor children

66] Part Il Manual of Bihar Universities Laws

Chapter 1.

G.P.Fund

Under the Statutes referred to above, which come into force from 1-4-72-three alternative schemes, viz., General Provident Fund-cum-Pensioncum Gratuity Scheme, Contributory Provident Fund-cum-Gratuity Scheme and Contributory Provident Fund Scheme will be available for option by the University empolyees who entered the University service before 1-4-78 and had not ceased to be in University service before 1-4-72. Those who joined the after 1-4-78 will be governed only by. the G.P. Fund cum-Pension-cum-Gratuity Scheme. The eligible employees must exercise their option send the same to the Registrar through their Principal/Head of department concerned, in the form given in Annexure-IX, within 3 months of the date of issue of notification by the University calling for option. Those who do not exercise there option or from whom the option is not received in time will be deemed to have opted for the G.P.Fund-cum-Pension-cum-Gratuity Scheme.

2. Those who opt or are deemed to have opted for the General Provident Fund-cum-Pension-cum-Gratuity Scheme or to whom this Scheme is automatically applicable, will inform in writing to the Registrar of the University concerned/ Principals of the constituent colleges concerned, the ratio at which they like to contribute to the G.P. Fund, commencing with their pay bill for April each year. The rate of subscription will not be less than 6 � % and not more than maximum of their emoluments as on the 31st March of the preceding year. The rate of subscription will be in the nearest whole rupee (50 Paise and above to be rounded up to the next higher rupee). The subscribers to the Fund will be entitled to vary the rate of subscription only once during a financial year.

3. The above intimation will be received in the Provident Fund Section of the University Office of the Principal concerned. The Section/Principal will see that the rate of subscription is in accordance with the provisions of the Statutes. Thereafter a General Provident Fund Account Number will be allotted to each subscriber and intimated to the subscriber for quoting it on all future salary bills in which contributions towards G.P. Fund are made.

4. The self drawing staff will enclose to their salary bills a schedule in triplicate, in the proforma enclosed at Annexure-I indicating their Fund Account Number, the amount deducted in the salary bill on account of subscription to the Fund and or refund of advance, if any. In the case of other staff, this Schedule will be prepared by the authority drawing their salary bill.

5. On receipt of the Schedules with the salary bills, the Salary paying Section, will keep one copy of the schedule with the salary bill and pass on the other two copies to the Provident Fund Section indicating the number and date of the cheque and its amount, the number and dated the advice and its amount, through which the amount involved has been remitted to the Bank. This will apply only in respect of cases where salary is paid directly by the University Office.

Statutes Part II [67

6. A separate saving account known as General Provident Fund Account in the name of each subscriber will be opened with any Nationalised Banks/Post Office as may be decided by the Vice-Chancellor at different headquarters. These accounts will be operated on the authority issued by the Registrar, Principal or such other officer(s), as may be authorised by the Vice-Chancellor. The subscription made by the employees will be remitted by the salary paying section to the Bank/Post Office concerned along with the Pass Books, as and when the salary bills are paid.

7. The Provident Fund Section office of the Principal will also maintain the General Provident Fund ledger of each subscriber in the proforma enclosed at Annexure-ll. This account will be posted from the schedules (Annexure-I) received from the Salary Paying Section. The amount of interest earned by the subscribers will be noted in the P.E ledger from the credit given by the Bank. The entries made by the Bank/Post Office in the Pass Books shall be compared with the entries in the P.F. ledger and discrepancies, if any, shall be set right.

8. If any subscriber desires to invest any part of his balance in the Fund in National Savings Certificates, G.P.Notes of Fixed Deposits in any Nationalised Bank or other approved Trustee securities, his application for purchase of such certificates etc. shall be examined and if found in order, investment shall be allowed with the approval of the Vice-Chancellor/Principal. These certificates etc. will be kept under the custody of the Registrar/Principal. A record of those certificates will be kept in a register over the signature of Registrar/Principal in the form at Annexure Ill, and a physical stock taking of,these will be done in the month of January each year to verify that all the certificates etc. are in existence. The interest earned on these investments will be deposited in the Provident Fund Account of the subscriber concerned and shown in a separate column in his General Provident Fund ledger account. If a subscriber so desires, he/she may be allowed to draw money from his/her Provident Fund to pay premium of his/her Life Insurance Policy (ies), provided that the policy/policies is/are assigned to the Registrar of the University. Such policies will be kept in the register in the form at Annexure-Ill.

9. Provident Fund Section and also the office of the Principal in case of constituent colleges will keep a record of nominations received from the subscribers. In the month of June every year or soon thereafter not later than September, the subscribers will be furnished a statement of their account upto the end of the preceding financial year by the P.F Section/office of the Principal concerned and also requested to send nomination forms if not already furnished.

10. Applications for temporary advances from the fund will be received by Provident Fund Section/office of the Principal. After necessary verifications advances shall be sanctioned within the limits prescribed under the Statutes, under the orders of the Vice-Chancellor. However, Vice-Chancellor may authorise the principals of the Constituent Colleges for sanctioning advances to the persons working in the colleges and may authorise the Registrar to sanction advances to the Gr. III & IV staff working in the P.G. Departments and the University Office. Advances to the Principals, teachers working in the PG. Departments and the

68] Part Il Manual of Bihar Universities Laws

officers of the University shall be sanctioned only under the orders of the Vice-Chancellor. The entry of the advances shall be made in the P.F. ledger. The re- payment of the advances will be watched by the salary paying section and the Heads of the institutions to ensure that recoveries of the advances are regularly the effected till liquidation.

11.On receipt of applications for final withdrawal, in the case of subscribers who retire and are alive, the P.F Account, will be closed after obtaining approval of the Vice-Chancellor and the amounts and certificates etc. released to the subscriber after such verification as may be considered necessary. The closure of the account etc. will be suitably noted in the relevant registers.

In case of death of the subscriber, either before retirement or after retirement but before release of his/her deposits in the Fund, the P.F. Account and the certificates etc.if any will, after obtaining approval of theVice-Chancellor, be closed and the amount due and the certificates etc. after such verification as may be will considered necessary, shall be released to his/her nominee/nominees, as the case may be on the basis of the latest nomination, made by the deceased on record. If there is no nominee, the amount will be released in accordance with the provisions of the Statutes.

12. As the scheme comes into force with retrospective effect from 1-4-72 the subscriptions already made by the employees, (who opt for G.P. Fund-cum- Pension-cum-Gratuity Scheme) to their G.P. Fund will be transferred to their G.P. the Fund account along with interest earned thereon upto the date of such transfer. The employee's share of the contribution with interest thereon will be transferred to the Pension & Gratuity Fund. In the case ot those who have retired and opt for Provident Fund-Pension-cum-Gratuity, only the employer's share plus interest thereon) of the G.P.Fund will be transferred to the Pension and Gratuity Fund. Their own contribution plus interest thereon will be payable to them. In case an employee has already received final payment of his/her G.P. Fund accumulation, the employer's share of the contribution (plus interest thereon) shall be deposited by him either in cash or by adjustment from the amount of gratuity or both.)

CHAPTER-II

PENSION AND GRATUITY FUND

1. The University will have a Pension & Gratuity Fund known as University Employees� Pension & Gratuity Fund. The following amounts shall be credited to this Fund;

(i) Employer�s share (plus interest thereon) of the contribution made to the G.P.Fund Account of employees, who joined service on or after 1.7.78 and of employees who joined service before that date and have opted for the G.P Fund-cum-Pension-cum-Gratuity Scheme.

(ii) Employer�s share (plus interest thereon) of the contribution made to the G.P. Fund to the extent of 2% of the emoluments of such of the employees who joined service before 1.4.78 but have opted for the G.P. Fund-cum-Gratuity Scheme.

(iii) Contribution to the Fund received from State Government from time to time.

Statutes Part 11 [69

2.The University will include in their budget estimates the amount required by them for payment of pension including commuted value of pensions and Gratuity during the next financial year. These estimates will include (i) 10% of pay of all the employees of the University in the coming financial year irrespective of tho scheme by which they are governed and (ii) any additional sum required during the year.

3. Blank.

4. The account for the Fund will be maintained in any of the nationalised banks as may be decided by the Vice-Chancellor.This Fund will be operated by the Registrar and/or such other Officer(s) as may be authorised by the Vice-Chancellor.

5. This fund will be utilised for payment of Pension including commuted value of pension, family pensions and gratuity to the employees of University or their beneficiaries, eligible to these benefits, as the case may be.These payments will be authorised through pension payment orders in the form enclosed at Annexure-VI, which will be signed by the Finance Officers and the Registrar.

6. The employees (or their beneficiaries in the case of family pension) will draw their pension as also commuted value of pension and gratuity, as the case may be, from the Banks on which the Pension Payment Order is issued. For this purpose, the employees or their beneficiaries will be required to open single account in his/her name, with the Branch of the Bank from where they want to draw the pension/gratuity. While the commuted value of pension and or gratuity will be paid in one lump sum, pension will be credited by the Bank in the employees' beneficiaries' account monthly. The Bank will debit all these payments to the Pension and Gratuity Fund of the University and send a monthly account thereof duly supported by scrolls of disbursements made, which will quote in each case, the number and date of the Pension Payment Order, on the authority of which the payment is made. The Bank will also indicate the credit received and the balance available in the Fund at the end of every month. These figures will be checked in the Provident Fund Section of the University and a report about the position of the balance in the Fund submitted to the Vice-Chancellor every month. Depending on the quantum of the balance, anticipated receipts and expenditure, the Vice-Chancellor may decide to invest a portion of the amount lying in the Fund in short or long term deposits.

7. The Heads of Institutions in the case of non-teaching staff serving in Colleges/Departments/lnstitutions and' the Registrar, in all other cases will draw up a list of persons due for superannuation during the next financial year, by the 1st of August each year. These lists will be drawn in three parts-one of those who have opted for G.P.Fund-cum-Pension-cumGratuity Scheme, another for those who have opted for G.P. Fund-cum Gratuity Scheme and the last of those who have opted only for G.P.Fund Scheme. The list of those persons who have opted for G.P. Fund-cum-Pension-cum-Gratuity Scheme as also of those who have opted for G.P.Fund-cum-Gratuity Scheme, will be sent to the Provident Fund Section, for preparation of the budget estimates for pension and gratuity for the. next year.:

70] Part II Manual of Bihar Universities Laws

These lists will indicate the length of service of these individuals will have on the date of their retirement and the rate of pay reckonable for pension that they will be drawing during the last ten months of their service. In the case of teaching staff, a copy of the list will be sent by the Registrar to the Heads of Institutions, Where they are serving.

8. At least six months before the date of retirement on superannuation of an employee, the Head of the institution and the Registrar in the case of employees in the University office will initiate the proposal for grant of pension and gratuity in the case of persons who have opted for G.P. Fund-cum Pension-cum-Gratuity Scheme and gratuity only in the case of those who have opted for G.P. Fund-cum-Gratuity Scheme. An application in the form enclosed at Annexure IV will be prepared by the Head of the institution/Registrar for this purpose. These applications will be accompanied by two slips on quarter sheet of paper bearing specimen signatures of the applicant and his/her wife/husband and two joint photographs of husband wife, both duly attested by a gazetted officer or an officer of the University or Principal of the college concerned. In the case of Pardanashin ladies, joint photographs may not be furnished along with the application. In such cases thumb and finger impressions or specimen signatures in the case of those who are literate and particulars of height and personal marks, shall be required to be furnished in duplicate, on two separate sheets, duly attested by a gazetted officer or an officer of the University or the Principal of the college concerned. The applicant shall also furnish thumb and finger impressions or specimen signatures (if literate) and personal marks of them, spouses, in duplicate on two separate sheets duly attested by a gazetted officer or an officer of the University or Head of the Institutions.

In addition to the above, the following certificate shall be obtained from the employee and enclosed with the application:

"l hereby declare that I have neither applied for nor received any pension or gratuity in respect of any portion of the service included in this application and in respect of which pension or gratuity is claimed herein nor shall submit an application hereinafter without quoting a reference to this application and to the orders which may be passed thereon".

9. After completion of the application as above, the Head of the Institution where the employee is serving and the Registrar in the case of employee serving in the University office will forward the applications alongwith the service record to the Provident Fund Section for processing.

The application for pension and/or gratuity completed as stated above, will be forwarded along with the service record of the employee, to the Provident Fund Section. That Section will check the application with the service record of the employee concerned to verify the length of service in all cases and also the rate of emoluments in the case of non-teaching staff serving in College/Departments/ Institutions. If need be, the pay bills for such staff will be obtained for verification from the Colleges/Department/lnstitutions. The rare of emoluments in other cases

Statutes Part II [ 71

will be got verified from the salary paying section. Thereafter the proposed rates of pension and gratuity will be checked and the pension application putup to tho Vice-Chancellor, stating specifically the amount of pension/gratuity admissible to the applicant under the rules.

10. On receipt of orders of Vice-Chancellor as above, the Pension & Gratuity Section will ask the applicant to furnish 'No demand certificates' from the various Departments concerned if not already received. When these are received, a pension payment order in the form enclosed at Annexure-VI for payment of pension and/or gratuity, as the case may be, issued by the Pension and Gratuity Section authorising payment of pension and/or gratuity as approved by the Vice-ChancelIor.

The payment of pension will commence from the first of the second month following the date of the employee�s retirement i.e. a person retiring on 31.3. will be paid his first pension for the month of April, on 1.5. The amount of gratuity, will, however, be payable immediately after retirement.

If due to any reason verification of the records of any employee who has retired and has applied for payment of the pension, gratuity etc. due to him, is delayed beyond one month of the date of retirement of the employee, provisional pension will be paid to the employee to the extent of 90% of the expected pension due to be paid to the employee, and this provisional pension shall start being paid to the retired employee not later than from the second month of the date of retirement of the employee.

Provided further that if the verification etc. of records is not completed even after one month of the date of retirement of the employee, and the pension of the retired employee is not determined on that account for a period of ten months from the date of retirement of the employee, the provisional pension to the extent of 90% of the expected pension as being paid as above, shall be suitably raised to 100% of the expected pension, and be finally regarded as the pension to which the employees shall be entitled".

11. Provident Fund Section, will forward to the Bank with whom the Pension & Gratuity Fund is maintained the original copy of the Pension Payment Order, an attested copy of the employ's and his/her spouse's specimen signatures, as well as an attested copy of the joint photograph of the employee and his/ her wife/husband, as the case may be. In the case of Pardanasheen ladies personal marks will be sent, instead of joint photographs. The following seal will be embossed on the original copy of the P.P.O

PENSION PAYMENT ORDER

12. An additional copy (without embossing of the seal mentioned above) of the P.P.O. will be supplied to the Bank, if the employee has chosen to draw his pension/gratuity from a branch of the bank, other than the one at which the fund Account is maintained. In such a case, the Bank will keep this copy of the P.P.O for its record and send the signature and joint photograph (and personal marks in the case of Pardanasheen ladies) to its branch where from the applicant had desired to draw the pension/gratuity.

72 ] Part II Manual of Bihar Universities Laws

13. In the case of transfer of an employee from one University to another within Bihar his/her G.P.F/C.P.F. account will be brought upto date and the amount standing to his/her credit including interest on the date of transfer shall be transferred to the University where he/she is transferred.

14. The applicant will present himself/herself for first payment of pension/ gratuity to the concerned branch of the Bank, who on verification of his/her signature and photograph (and personal marks in the case of Pardanasheen ladies) credit the amount to his/her individual account maintained with it.

15. The branch of the Bank, with whom the account of the fund is maintained will furnish by the 15th of every month, statement of pension/gratuity paid during the preceding month. The statement will be prepared branchwise and will indicate the date of each payment, the name of the pensioner, the number and date of the relevant P.P.O. and the amount paid. These scrolls will be received in the Provident Fund Section, where these will be checked to verify that payments made by the Bank are in order.

16. The Bank will also furnish to the University, life certificate of the employee twice annually, once in May and next in November each year in the form of Annexure Vlll.

17. The Provident Fund Section will maintain the account of the Pension & Gratuity Fund in a Cash Book. On the left hand side, will be entered all receipts to the Fund including interest on investments made from the Fund with the Bank and on the right hand side all payments made there from, as reported by the Bank and found to be correct on check by the Pension & Gratuity Section. The Cash Book will be closed monthly and balance in the Fund brought out. The Bank Pass-Book for this Fund will be got completed by the Bank every month and reconciled with the Cash book. Any discrepancies found will be reconciled promptly.

18. Before issuing a P.P.O., the Provident Fund Section will ensure that funds to meet the expenditure are available in the Pension & Gratuity Fund, for this purpose, that Section will take into account the balance of the Fund lying in the Bank Account, interest receivable on the investments made from the Fund, contributions due from the Govt. and the anticipated payments from the Fund.

19. A record of each P.P.O. issued, will be maintained by the Provident Fund Section in a P.P.O. numbering register. Each P.P.O. will bear a serial number starting with number one. Thus the first P.P.O. will be allotted number as "The University P.P.O. No. '1'. In this register the number allotted to the P.P.O., the person in whose favour it is issued, the amount of pension/gratuity payable, the period for which pension is payable the number and date of any earlier P.P.O. superceded/modified and the date of its issue, will be noted.

20: The P.P.O. embossing seal will be kept in a personal custody of the Officer-in-Charge of the Provident Fund Section. The embossing of the P.P.O. with this seal, will be done in his presence so as to ensure that it is not misused.

21. Blank.

22. On the death of a pensioner the family pension will be paid by the Bank

Statutes Part II [73

to his/her wife/husband at the rate already mentioned in the P.P.O. issued in favour of the deceased pensioner. The family pension will be payable from the date following that of the pensioner, as indicated in the death certificate produced by the pensioner's wife/husband. The Bank will verify the identity of the claimant for family pension from the specimen signatures and joint photograph already forwarded with the deceased pensioner's P.F.O. The claimant for family pension shall open a separate account with the Bank for credit of family pension and the arrears, if any of the deceased pensioner's pension till the date of death. A copy of the death certificate will be forwarded by the Bank to the University along with the scroll of the month, in which the family pension is paid. The Provident Fund Section will keep a note of the date of death of the pensioner and issue of P.P.O. for family pension on the office copy of the P.PO. of the deceased pensioner and the PPO. of the deceased pensioner and the P.P.O.register.

23. Application for family pension will be made in the form given in AnnexureV. Where a recipient of family pension is a widow/widower it will be payable to her/ him till the date of death or re-marriage, whichever is earlier. On the occurrence of any of these events or in a case where the Pensioner is not survived by a widow/ widower, the pension will be payable in the case of minor son, till the age of 18 years and in the case of unmarried daughter, till she attains the age of 21 years or marriage. The family pension in these cases will be sanctioned to the minor children through their natural guardian till the youngest child attains the age of maturity. In disputed cases, payments will be made through a legal guardian.The natural guardian in the cases of Hindus, Budhists, Jains, Sikhs and Christians is the father and after him, the mother and in the case of Mohammadans, the father. The legal guardian will apply for grant of family pension in the form at Annexure-V on behalf of the minor children with two copies of his/her photograph, duly attested by a gazetted officer of the University. Applications for grant of family pension and gratuity in the case of employees who die while in service will also be submitted on this form. These applications, after verification, with the details of family members of the deceased furnished by him under the University Retirement Benefit Statutes, length of his qualifying service and rate of pay last drawn, will be put up to the Vice-Chancellor for sanction of pension/gratuity to the deceased. The award of pension/gratuity in these cases, will be notified through P.P.O. as in other cases.

24. Application for grant of invalid pension, will be supported by a medical certificate of incapacity, from a Medical Board constituted by the Vice-Chancellor of the University in the following form.

'Certified that we have carefully examined Shri/Smt ............son/daughter of Shri appointed as �. in the University His/her age by his/her own statement is .......... years and by appearance about ....years. We consider to be completely and permanently incapacitated for further service of any kind in consequence of�...(here state disease or cause).

His/her incapacity does not appear to me to have been caused by irregular or intemperate habits.

74] Part II Manual of Bihar Universities Laws

Place .....

Date�...

1. Signature of the Presiding Officer of the Medical Board. 2. Signature of the Member of the Medical Board.

3. Signature of the Member of the Medical Board." Procedure

25. Commutation of pensions.

Applications for commutation of pension will be submitted by the employees in the form enclosed at Annexure-Vll. These applications will be examined in the Provident Fund Section and placed before the Syndicate for orders. If it is decided by the Syndicate or provisionally by the Syndicate or provisionally by the Vice-Chancellor to sanction the commutation applied for, the employee will be required to appear before a Medical Board to be constituted for the purpose by the Vice-Chancellor of the University. Appearance before the Medical Board will not be necessary where an employee who has retired on superannuation pension applies for commutation of pension within one year of his retirement. In such cases the commuted value of pension, will be paid on acceptance of his applica tion for commutation by the Syndicate.

(ii) The employee will be required to appear for medical examination within three months of the date of the order

(iii) An employee may withdraw his application for commutation or reduce the amount of pension to be commuted within two weeks of receipt of the findings of the Medical Board if the Medical Board decides that his/her age for the purpose of commutation shall be assumed to be greater than his/her actual age. If the employee does not withdraw in writing his application within the period of two weeks, he shall be assumed to have accepted the recommendation of the Medical Board.

(vi) The payment of the commutation money will be authorised through a fresh P.P.O. issued on the Bank from whom the employee draws his pension. The rate of pension will stand reduced from the date of commutation money is paid to his/her. If the pensioner dies on or after the day following that on which the commutation becomes absolute but before receiving the commutation value, this value shall be paid to wife/husband and in case wife/husband is not alive the amount shall be paid to the heirs.

The commutation shall become absolute, that is, the title to receive the commuted portion of pension shall cease any title to receive the commuted value shall accrue, in the case of an unimpaired life on the date on which the medical authority signs the medical certificate, and in the case of an impaired life on the date of written acceptance of the commutation or the date on which the option of withdrawing the application expires, whichever is earlier.

A commutation once applied for and sanctioned and given effect to, cannot

Statutes Part II [75

be rescinded i.e., the portion of a pension that is commuted cannot be restored on refund of its capitalised value.

Notwithstanding anything contained in the foregoing paragraph an employee may withdraw his application for commutation of pension at any time before the issue of the commutation P.P.O.

26. Subject to the provisions of the Retirement Benefit Statutes,

(a) the preceding rules will stand amended in the event of any change(s) to the corresponding provision(s) in the Bihar Pension Rules.

(b) the Bihar Pension Rules, will apply as amended from time to time, in all matters not covered by the preceding Rules so far as procedure regarding grant/ payment of pension(s)/gratuity is concerned.

CHAPTER-III

IN C.P.FUND

In case of employees who opt for Scheme 'B' (C.P. Fund-cum-Gratuity Scheme) or Scheme 'C' (C.P Fund Scheme), the existing procedure/rules regarding Contributory Provident Fund of the University, will continue to apply, as amended from time to time, subject to the provisions of the Retirements Benefit Statute.

THE��. UNIVERSITY

ANNEXURE-1

G.P Fund Schedule for the month of��.

Name of Subscriber	Designation	G.P.Fund A/c No.	Rate of Subscription	Amount of subscription	Amount in refund of advance if any	Total
1	2	3	4	5	6	7

Grand Total (in words & figures)

Date Signature

(Self drawing Officer/Head of the College/Deptt./Institution/Office in the case of other than Self drawing Officers)

To be forwarded in duplicate to the P.F.Section.

The above mentioned amount has been remitted to the Bank through Cheque

no��date��.for Rs��..Advice No��..Date��..for Rs��

Sd/-(S.O)

Salary paying Section

THE.....UNIVERSITY

ANNEXURE-II (Ref. Chapter I, Para 7)

Proforma for Maintenance of G.P Fund Account

G.P.Fund Ledger

Name of the Subscriber��..

76] Part II Manual of Bihar Universities Laws

Designation

G.P.Fund A/c number.

Month & year	Opening balance	Subcription	Refund of advance	Total	Advance	With drawal	Net balance	Interest credited by the bank	Particulars of investment if any, and date of maturirty there of	IntialSs
1	2	3	4	5	6	7	8	9	10	11

THE �.UNIVERSITY

ANNEXURE III (Chapter I, Para 8)

Register of Record of Investments from the G.P.Fund of Employees

Name of the employee G.P.Fund A/c No.

Designation A/c No, with the Bank

College/Department/Institution/Office

Where employed

Date	Particulars of fixed deposit	Amount	Rate of Interest	Date of maturity	Details of Interest received	Initials
1	2	3	4	5	6	7

THE...UNIVERSITY

ANNEXURE-IV (Chapter II, Para 8)

Application for Pension (Other than Family Pension)

AND/OR/GRATUITY)

1. Name of the employee.

2. Father's Name

3. Name of the spouse

4. Religion & Nationality

5. Post held

6. Date of birth

7. Date of beginning of Service

8. Date of confirmation or substantive appointment to the permanent post in the University (specify the post of the college/Deptt./lnstitution /Office where held.

9. Date of ending of serving.

10. Interruptions in service, if any;

11. Net completed half years reckonable for pension/gratuity.

12. Class of pension/gratuity admissible;

13. (i) Rate of emolument last drawn.

Statutes Part II [77

(ii) Average of the emoluments drawn during the last 10 months of service (enclose a statement, showing the monthwise detail of emoluments drawn that will be drawn during the last ten months of service).

14. Proposed pension

15. Proposed gratuity

16. Proposed family pension

17. Place of payment

18. No. of applicant's individual Bank Account to which the pension/ gratuity is to be credited.

19. Signature of the applicant.

Signature of Head of Institution/Registrar.

THE...UNIVERSITY

ANNEXURE-V (Chapter Il, Para 23)

Form of Application for Family Pension (See page 26 of Chapter 2A) By widow/widower or natural/legal guardian as the case may be.

Application for family pension for the family of late Shri/Smt......(Designation).......Deptt./College/

Institution/Office of the University.

1 . Name of the applicant.

2. Religion and Nationality.

3. Relationship of the applicant to the deceased employee.

4. Date of death of the deceased employee.

5. Date of retirement of the deceased employee, if already retired.

6. No. and date of pension payment order, for grant of pension to deceased employee if he/she was in receipt of pension.

7. If the deceased employee was not in receipt of pension.

(i) Date of beginning of his service.

(ii) Last appointment held and the College/Deptt./lnstitution/Office in which held

(iii) If holder of a substantive appointment.

(a) name of the same.

(b) date of substantive appointment.

(iv) Rate of pay and CLA, admissible on the date of death.

8. No. and date of the P.P.O. under which family pension was last issued if any member of the family was already in receipt of family pension.

9. If the application is for grant of family pension to minor children date of-

78 ] Part II Manual of Bihar Universities Laws

(i) death

(ii) re-marriage

(iii) attaining the age of maturity of the existing receipt of the family pension, as the case may be.

10. Name of the place where payment is desired:

11. No. of the individual Bank A/c. with the branch of the Bank at the place where payment is desired (this account should be with a branch of the Bank in which pension and Gratuity Fund A/c of the University is kept.).

12. Signature or left hand thumb impression (in the case of those who are not literate enough to sign name) of the applicant:

13. Descriptive roll of widow/widower/Guardian of minor child (children)

(i) Date of birth (by Christian era)

(ii) Height

(iii) Personal marks, if any, on hand or face.

14. Full address of the applicant.

Attested by:

(1) (Name, address & date) Signature of the applicant,

(2) (Name, address & date) Date and place:

�

THE..... UNIVERSITY

ANNEXURE-VI (Chapter Il, Para 9)

Pension Payment Order No.

Sanction of the Vice-Chancellor/Syndicate... ....University is accorded to the payment of Pension/Gratuity as indicated below:

(i) Name and address of the pension, to whom pension/gratuity is payable:

(ii) Nature of pension:

(iii) Rate of pension per month and the date (in words & figures) of its commencement.

(iv) (a) Where the P.P.O. is for payment of (in wots & figures) commuted value of pension, amount of commuted value of pension to be paid;

(b) the reduced rate at which (in words & figures) will be payable from the date of payment of commuted value or three months from the date, the commutation become absolute i.e. three months from ....whichever is....earlier.

(v) Amount of gratuity (in words and figures)

(vi) Branch of the Bank at which pension/gratuity will be paid and the No. of the awardee's individual account with the branch.

2. The following documents are enclosed to this P.P.O.

(i) Joint photograph of the employee and his/her spouse or photograph

Statutes Part II [79

of the natural. legal guardian in the case of award of family Pension.

(ii) Specimen signatures of the employee and his/her spouse or; that of the natural/legal guardian in the case of award of family pension.

(iii) Thumb & finger marks of the employee and his/her spouses, if not literate, or that of natural/legal guardian in the case of award of family pension.

(vi) Personal marks of employee and his/her spouses, or natural/legal guardian in the case of award of family pension where joint individual photograph is not attached (personal marks are not required in the case ot Officers of the University and teaching staff).

Date

Accounts Officer Finance Officer Registrar.

Original to: 1. Agent/Manger Bank.......... (through the Principal/Head of the Deptt/Institution/Registrar under whom last served).

Copy to: 2. Spare copy for Bank if payment is to be made at a branch Office.

3. The applicant

4. Office copy

�

THE ...UNIVERSITY

ANNEXURE-VII (Chapter Il, Para 25)

Form of Application for Commutation of Pension

l..........desire to commute a portion of my pension of Rs......month. I intend to utilise the commuted value on the objects specified on the next page of this application and I am convinced that commutation will be to distinct and permanent advantage of myself and my family. I also certify that I have correctly answered each and all of the questions below.

Date

Place Signature.................. .

Address Designation..................

Questions

1 . What is date of your birth by Christian era?

2. (a) How much of your pension do you wish to commute?

(b) Have you already commuted a portion of your pension? If so, give particulars.

3. Have you any debt or liabilities? Give particulars.

4. Have you a wife/husband? Detail the members of your family/dependent on you with their respective ages.

5. What was your monthly income from all sources during the past year? Give particulars.

6. Do you suffer from any complaints likely to shorten life. If so, state its nature.

80 Part Il Manual of Bihar Universities Laws

7. State

(a) the number of your pension payment order.

(b) the Bank from which you draw your Pension.

(d) the date of retirement.

8. Without prejudice to the discretion of the sanctioning authority from what date approximately do you wish this commutation to have effect.?

Place Signature

Date Designation Statement of objects on which the Commutation value will be spent

Note.�The applicant must give full information of his financial positionpent need of commutation and advantage to be derived therefrom. If, for example, she proposes to purchase or build a house, he/she should state the rent he/she pays for hired building whether he/she has secured a site or negotiated for a building etc. Debt must be detailed with the amount and rate of interest against each and must so far as possible be, supported by a documentary evidence; against the applicant must explain to what extent commutation means a saving in his/her charges on interest and the like. Where a business enterprise is the object, necessary to state the capital outlay, working expenses, the prospects of ness in the locality, profits anticipated and so on.

Objects

Estimates of cost with

full details

1. Construction or purchase of a house

2. Liquidation of debt

3. Education of Children or dependents

4. Marriage expenses

5. Any other object (to be defined)

Place

Date

Signature

Designation

THE .... UNIVERSITY

Commutation of Pension

Medical Examination by the

(here enter the medical authority)

Part I

Statement by the applicant for commutation of a portion of his pension. The applicant must complete this statement prior to his examination by the (here enter the medical authority) and must sign the declaration appended thereto in the presence of that authority.

Statutes Part II [81

1. Name in full

(In Block letters)

2. Place of birth:

3. Age and date of birth:

4. Particulars concerning family;

Father's age if living and state of health	Father�s age at death and cause of death	Number of brother and state of health	Number of brothers dead, their ages at death and cause of death

Mother�s age if living and state of health	Mother�s age at death and cause of death	Number of sisters living their ages and state of health	Number of sisters dead, and cause of death.

5. Have any of you near relations suffered from tuberculosis (consumption) (Scorfula) cancer, asthama, fits, epilepsy, insanity or any other nervous disease?

6. Have you ever been abroad? Where and for what period and how long since? 7. Have you ever served in the Navy, Army, Air Forces?

8. Have you ever been examined:

(a) for life insurance, or/and

(b) by any Govt. Medical Officer or State Medical Board, Civil or Military? If so, state details and with what result?

9. Have you ever been granted leave on medical certificate? If so, state cause of illness?

10. Have you ever-

(a) had small pox, intermittent or any other fever enlargement or supperation of glands, spitting of blood, asthama, inflamation of lungs, pleurisy, heart disease, fainting attacks, rheumatism, appendicities, epilepsy, insanity, or other disease of the ear, syphilis, gonorrhoea; or

(b) had any other disease or injury which required confinement to bed or medical or surgical treatment; or

(d) suffered from any illness, wound or injury sustained while on active service with his Maiesty's Force during the World War II?

11. Have you rapture?

12. Have your varicocele, varicose or piles?

13. Is your vision in each eye good?

14. Is your hearing in each ear good?

15. Have you any congenital or tequired maliormation, defect or deformity?

16. When were you last vaccinated?

82] Part II Manual of Bihar universities Laws

17. Is there any further matter concerning your health not covered by the above questions such as presence of albumen or sugar in the urine, marked increase or decrease in your weight in the last three years or being under treatment of any doctor within the last months and the nature of illness for which such treatment was made.

Declaration by applicant

(to be signed in presence of the medical authority)

I declare all the above answers to be the best of my belief, true and correct.

I will reveal to the medical authority all circumstances within my knowledge that conceraed my health and fitness.

I am fully aware that by willfully making a false statement or concealing a relevant fact I shall incur the risk of losing the commutation I have applied for and/ or having any pension held or withdrawn.

Signed in presence of

Applicant signature

Signature and Designation of

medical authority.

Part II

(To be filled in by the examining authority)

1. Apparent age

2. Height

3. Weight

4. Girth of abdomen at level of umbilicus

5. Pulse rate-

(a) sitting (b) standing. What is character of pulse?

6. What is condition of arteries?

7. Blood pressure

(a) Systolic (b) Diastolic

8. Is there any evidence of disease of amin organs :�

(a) Hear (b) Liver

9. does chemical examination of unire show

(i) Albumen (ii) Sugar ? State specific gravity.

10. Has the applicant a rapture ? If so, state the kind and if reducible.

11. Describe any oscar orr identifying marks

12. Any additional information.

Part Ill

I/We have carefully examined A.B. � � � � � � � � � and am/are of opinion that:

Either he/she is not in good bodily health and has the prospect of
an average duration of life/is not a fit subject for commutation or (in the case of an im-

Statutes Part II [ 83

paired life which is yet considered a fit subject for commutation) as A.B. is suffering from ... ... ... ... ... . , his/her age for the purpose of commutation i.e. his/her age next birthday, should be taken to be ... ... ... ... ... ... years more than his/her actual age.

Station Signature and designation of

Date examining Medical authority.

ANNEXURE-VIII

(Chapter Il, Para 16)

Life Certificate to be submitted by the Pensioner

Certified that I have seen the pensioner

� � � � �. �. � � �. � �. �. �. �. �. �. �. � � � � � holder of Pension Payment no. � � � � � � � � � � �. �. �. �. �. �. � �. �� and that he is alive on this day.

For �. �. �. � �. �. � Bank

Place �. � � .. � �

Manager

Date � � � � � �

Il-Re-EmpIoyment/Non-Reemployment Certificate

I declare that I have been/l have not been/l was re-employed in the office of � � � � � � � � � � � � � � � � � � � � � � � in the capacity of � � � � � � � � � � � from � � � � � � � � � � � � � to � � � � � � � � � � � an am/was in receipt of of the following emuluments.

Place � � � � � � (Signature)

Date ... ... .. � � � � Name of the pensioner ... ... � � � �

� � � � � ..

P.P.O. No. � � � � � � � ..

Ill-Declaration to be obaired from Widow Recipient

I hereby declare that I have not remarried.

Place ... ... ... ... ... ... ... Signature ... ... ... ... � � Date ... ... ... ... � � Name of the ... ... � � � � .....

� � � � � � �

P.P.O. No. ... ... ... ... � �

ANNEXURE-IX

From of Option

[Ref:-Chapter I, Pata-1]

Having fully understood the Comparative Advantages and disadvantages
of the different schemes set out in the statutes relating to Retirement
Benefits as applicable in my case I .. � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � Deptt. to be governed by .. � � � � � � name � � � � � � � � designation.

(1) General Provident Fund-cum-Pension-Cum-Gratuity scheme.

(2) Contributory Provident Fund-cum-Gratuity Scheme.

84] Part II Manual of Bihar universities Laws

(3) Contributory Provident Fund Scheme

(Score out which is not applicable)

Counterigned Signature

Date

Principal ��..�..College/Head of the Deptt of ��

�

Bihar State Universities Statutes

STATUTES CHAPTER 3 ( Procedural Instructions regarding sanction and payment of retirement benefits admissible under the Statutes for the grant of Retirement Benefits to the employees of the Universities of Bihar (Except Patna University) )